Growth Evaluation guidelines:
2. RTD, Demonstration and Combined projects
3. Thematic Networks and Concerted Actions
4. Accompanying Measures
5. Expressions of interest for the needs of research and in support of Research Infrastructures
6. INCO bursaries
A new version of the FP5 Manual of Proposal Evaluation Procedures (the FP5 Evaluation Manual) was adopted by the Commission on July 14, 2000. There are two important changes made to the procedures for checking the eligibility of proposals received, which should be noted by all potential participants:
Other changes do not necessarily apply across all programmes. As far as the Growth Programme is concerned, the definition of 'large scale proposals' has been further clarified. It now reads: 'thresholds 4.0 for the criterion "Partnership & Management" in the case of large scale proposals (e.g. technology platforms) with more than 10 M Euro total cost' (see Annex J of the Evaluation Manual).
These provisions should apply to all calls published after the July 14, 2000 as well as to the open calls already published as from September 30, 2000.
The new version of the Evaluation Manual is available on Cordis at the following address: /fp5/src/evalman.htm
The Commission evaluates and selects proposals with the assistance of external experts sought through a call for applications published in the Official Journal of the European Communities. These experts will work in accordance with the Growth Evaluation Guidelines as well as with the Evaluation Questionnaires provided below.
After the opening, registration and acknowledgement of the proposals by the Commission, they will be allocated to the appropriate evaluation panels according to the topics addressed in the call. In the case of Accompanying Measure proposals, these will grouped according to the type of measures defined in the Guide for Proposers part 1 and in the Growth Work Programme.
The Commission staff will check the proposals’ eligibility and verify the conformity with the specific objectives of the parts of the Workprogramme open for the call. In the case of Accompanying Measure proposals, the conformity with the types of measures and the objectives of the Programme will be verified. Doubtful cases will be presented to the experts at the beginning of the evaluation to decide on possible transfer or ineligibility. Only eligible proposals and proposals which are in line with the objectives of the call will be evaluated.
The experts will evaluate eligible proposals for quality and relevance. The evaluation criteria are divided into five main categories. For each of these categories, a mark on a scale of 1 (poor) to 5 (excellent) will be awarded1. Each of these blocks is normally weighted equally (20%). There is an eliminating threshold level for each category of criterion, i.e. this minimum level needs to be met to allow for a proposal to be funded. Threshold levels are provided by type of actions in the tables below.
2. Evaluation Guidelines for RTD, Demonstration and Combined projects
The evaluation is carried out in the following way:
a) First step: Individual assessment
Evaluation Panels consist of one or two groups of evaluators. If split in 2 groups:
b) Second step: Panel assessment and initial classification
After their individual evaluation the average marks per criterion of the evaluators will be added to obtain a total score for the proposal. To be recommended, a proposal must meet all thresholds for all individual criteria and receive of a total of more than 18 points out of 25.
c) Third step: Extended (Synthesis) Panels and final classification
The Extended (Synthesis) Panel is composed of evaluators from the above mentioned teams. The tasks of the Extended (Synthesis) Panel are the following:
The outcome of the evaluation will be a ranked shortlist of retained proposals and a list of proposals to be rejected, established by the Commission following the panels’ recommendations. The relative importance of some proposals in expressing the priorities as defined in the call may also be used as input for the setting up of the final ranked shortlist.
a) List of proposals to be rejected
This list comprises ineligible proposals and proposals either failing to reach the required thresholds, or ranked too low on the priority list to be funded, due to budgetary limits.
b) Final ranked shortlist of proposals
The Coordinators of the proposals on the short list will be contacted and contract negotiations with the Commission will start immediately.
2.2 Threshold levels for shared-cost RTD activities
|Partnership & Management(2)||3,0||3,0||3,0||3,0||3,0||3,0|
|Community added value(1)||3,0||4,0||3,0||3,0||3,0||3,0|
(1) 4.0 in the case of dedicated calls
(2) 4.0 in the case of large scale proposals (e.g. technology platforms) with more than 10 millions EURO total cost
To be recommended a proposal must meet all thresholds and receive more than 18.0 points out of 25.
2.3 Evaluation Questionnaire for RTD and Demonstration projects
At the beginning of the evaluation the following three questions need to be answered with a "YES" by the evaluators, otherwise the Commission may decide not to continue with the evaluation:
Do not forget that your proposal should be driven by a
solving problem approach.
The list of questions below are considered as background information for the evaluation of proposals. For proposals being either RTD or Demonstration, the evaluators' assessment must reflect the character of the proposal. For example, the level of innovation and technical risk expected for an RTD project is higher than for demonstration projects. Similarly, the partnership, socio-economic impact and dissemination strategies must reflect the character of the proposals.
Scientific/Technological quality and innovation
Partnership, management and resources
* On the basis of the above assessments the evaluators will be asked to give an estimate of possible cost reductions.
Community added value and contribution to EU policies
Contribution to Community social objectives
Economic development and S&T prospects
In the case of "clustered" projects: