Community Research and Development Information Service - CORDIS

Legal notice

The information on this site is subject to a disclaimer, copyright notice and rules related to personal data protection.


Disclaimer

The site includes information, and the software and media on which it is operated or contained, (individually and collectively the "Information") which is made available by the Publications Office of the European Union (the Publications Office ). Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them.

However the Publications Office accepts no responsibility or liability whatsoever with regard to the material on this site. This material is:

  • Information of a general nature only which is not intended to address the specific circumstances of any particular individual or entity
  • Not necessarily comprehensive, complete, accurate or up to date
  • Sometimes linked to external sites over which the Publications Office has no control and for which the Publications Office assumes no responsibility
  • Not professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).

Please note that it cannot be guaranteed that a document available online exactly reproduces an officially adopted text. Only the Official Journal of the European Union (the printed edition or, since 1 July 2013, the electronic edition on the EUR-Lex website) is authentic and produces legal effects.

It is our goal to minimise disruption caused by technical errors. However some data or information on our site may have been created or structured in files or formats that are not error-free and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. The Publications Office accepts no responsibility with regard to such problems, or the consequences thereof, incurred as a result of using this site or any linked external sites.

This disclaimer is not intended to contravene any requirements laid down in applicable national law nor to exclude liability for matters that may not be excluded under that law.

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Copyright notice

© European Union, 1994-2018

Except where otherwise stated, downloading and reproduction, for personal use or for further non-commercial or commercial dissemination, of documents or information available on the CORDIS website are authorised subject to the condition that due acknowledgement is given as follows:


The permission granted above does not extend to any textual or artistic material (drawings, photos, audio, video, etc.) on this site which is identified as being the copyright of a third-party. In these circumstances, authorisation to reproduce such material must be obtained from the appropriate copyright holders.

All logos and trademarks are excluded from the above-mentioned general permission. Icons made by GLYPHICONS.com , and released under the Creative Commons Attribution 3.0 Unported (CC BY 3.0) , are used on CORDIS Web site.

If in doubt, any copyright queries regarding the re-use of CORDIS documents or information, shall be addressed by email to: op-copyright@publications.europa.eu

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Privacy Statement on the protection of personal data

Introduction

The European institutions are committed to protecting and respecting your privacy. The policy on protection of individuals with regard to the processing of personal data by the Community institutions is based on Regulation (EC) N°45/2001 of the European Parliament and of the Council of 18 December 2000 and are lawful under article 5(a) of this Regulation.

The work of the Publications Office of the European Union is based on Decision 2009/496/CE, Euratom of the European Parliament, the Council, the Commission, the Court of Justice, the Court of Auditors, the Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union.

This statement concerns your personal data processed through the CORDIS website. In this context, your personal information will be used in accordance with this Privacy Statement.

Some CORDIS pages contain links to other websites. The Publications Office is not responsible for the privacy policies or practices of third parties' websites.

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Why do we collect, store and process your data?

Your personal information is collected by the Publications Office to allow you to personalise your use of CORDIS services, in particular to receive email notifications on new or updated information, to publish news and event articles, and to receive postal delivery of publications. From time to time, you will be invited to reply to questionnaires concerning particular aspects of the service. No personal information is solicited in such surveys, other than on a voluntary basis.

Your personal data will be used only for these purposes.

The tasks and operations of the Publications Office are defined in decision 2009/496/EC. The processing of your personal data is based on Article 5(a) of the Regulation (EC) no. 45/2001 which stipulates that personal data may be processed only if "processing is necessary for the performance of a task carried out in the public interest on the basis of the Treaties establishing the European Communities or other legal instruments adopted on the basis thereof or in the legitimate exercise of official authority vested in the Community institution or body or in a third party to whom the data are disclosed."

Collected personal data is handled according to the policy described in the above-mentioned Regulation.

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Which data do we collect and process?

To register as a CORDIS user, the MyAccount service requires the following mandatory fields to be provided: username, password, first name, last name, email address, and language preference.

The following CORDIS functions require additional personal data (*=mandatory):

CORDIS Wire: Contact person: title, first and last name*, email address* and phone number; Organisation details: organisation name*, organisation website, street address, postcode, city, and country*. These details are required to inform users of the source of news and events submitted through the application.

Magazine subscriptions: first name and last name and/or organisation name*, organisation type*, role in the organisation*, domains of interest *; postal address to which magazines will be sent to: street address*, postcode*, city* and country*.

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How long do we keep your data?

Your personal data is kept only for the time necessary to fulfil the purpose of collection or further processing and as long as you are registered for CORDIS services.

Your user profile and data will be deleted if you do not log into any CORDIS service for 2 years.

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How do we protect your data?

All data in electronic format (e-mails, documents, uploaded batches of data etc.) are stored on the servers of the European Commission, the Publications Office or of its contractors, the operations of which abide by the European Commission’s security Decisions 2017/46 of 10 January 2017 and 2015/443 of 13 March 2015.

The Publications Office's contractors are bound by specific contractual clauses for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of Directive 95/46/CE.

The Publications Office and its contractors have put in place, and regularly review and update, appropriate physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access, maintain data security, and correctly use the information collected.

Staff of the Publications Office and its contractors who have access to personally identifiable information are required to protect this information in a manner that is consistent with this privacy statement by, for example, not using the information for any purpose other than to carry out the services they are performing.

Although we cannot guarantee the security of data sent over the internet, we offer a secure protocol (https) on the website.

You are responsible for keeping your password and user details confidential. We will never ask you for your password, except when you log in on the website.

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Who has access to your data and to whom is it disclosed?

Your personal data is not made public, except for the contact details provided by CORDIS Wire contributors that are displayed on the website alongside the articles they have submitted for publication.

Access to your data is provided to authorised staff according to a “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

The collected data will be handled confidentially and used only by the relevant staff of the European Commission, the Publications Office and its contractors for the purposes foreseen in this Privacy Statement.

The public CORDIS website and repository are hosted in the European Union by an external contractor of the Publications Office under a contract signed with the consortium of Intrasoft International and Everis Spain, of 2b rue Nicolas Bové, L-1253 Luxembourg.

Without prior written agreement of the person concerned, personal details will not be disclosed to third parties, without prejudice to a possible transmission to the bodies in charge of a monitoring or inspection task in accordance with EU legislation.

However, data may be transmitted to bodies responsible for monitoring, inspection or regulatory tasks under EU law, e.g. the European Anti-Fraud Office (OLAF) or the teams performing administrative investigations.

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What are your rights and how can you exercise them?

According to Regulation (EC) n°45/2001, you are entitled to access your personal data and rectify and/or block it in case the data is inaccurate or incomplete.

You can exercise your rights by contacting the data controller, or in case of conflict the Data Protection Officer and if necessary the European Data Protection Supervisor using the contact information given in section VIII below.

You may also request us to delete your personal information completely, subject to settlement of all outstanding issues related to our relationship. This will mean that you will also terminate all services and access rights that may be linked to this information.

To protect your privacy and security, we will take reasonable steps to help verify your identity before granting access or making corrections.

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Contact Information

If you wish to access, correct or remove your personal information, you may either do this yourself online, or contact the CORDIS Help Desk .

If you have comments or questions, any concerns or a complaint regarding the collection and use of your personal data, please contact the data controller.

Data controller: Head of the "EU Bookshop and CORDIS" unit at the Publications Office: cordis@publications.europa.eu .

Data Protection Officer (DPO) of the European Commission: data-protection-officer@ec.europa.eu .

European Data Protection Supervisor (EDPS): edps@edps.europa.eu .

For personal data in project records and research results, please see section X below.

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Where to find more detailed information

The Commission's Data Protection Officer publishes the register of all operations processing personal data.

You can access the register at: http://ec.europa.eu/dpo-register

This specific processing has been notified to the DPO with the following reference: DPO-1332.

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Personal data related to project records and research results

Some records in the CORDIS repository contain personal information provided to the European Union for publication as part of information concerning their involvement in an EU-funded research or innovation project.

In the context of transparency of a modern public administration, and in order to facilitate access to people involved in EU-funded research, CORDIS publishes the contact details of participants in such research projects or results. This information is considered as "public information" in the sense of Commission Decision 2006/291/EC, Euratom of 7 April 2006 on the re-use of Commission information and is published by CORDIS in good faith, as provided by the European Commission.

These individuals' personal data shall be used only to contact them for matters related to their function. Therefore, processing this information in a way incompatible with this purpose (such as further transmission, further publication, direct marketing and requests for information, which differ from the matters indicated) is illegal and liable to consequences according to applicable legislation.

If CORDIS publishes your personal data in this context, more information on the processing of your data can be found in the Privacy Statement of the Participant Portal .

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Web analytics and log files

We may collect, store and use the following kinds of personal information:
information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, website navigation and details). None of this information is used to identify you personally.

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Email policy

Our policy is to only send you emails that you have chosen to receive. Emails from CORDIS will inform you of which service has sent the email and how to change your email preferences.

We may email you in special circumstances, for example, an important general announcement or a significant change to a CORDIS service that you use.

Where feasible, email addresses on CORDIS are not published "in the clear" to avoid email address harvesting for spam. A contact form (MailAnon) allows users to send an email without seeing the email address.

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Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may use both "session" cookies and "persistent" cookies on the website. We use the session cookies to keep track of you whilst you navigate the website, for web analytics or to temporarily record the state of a service.
We use the persistent cookies to enable our website to recognise you when you next visit, for example, to retain your username for a login.

Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.

We do not permit the use of third party cookies.

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Last updated: 2017-12-21

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